Privacy Policy

This privacy policy explains how Wolvercote Cricket Club (WCC) collects, uses and shares personal data, and your rights in relation to the personal data that it holds. WCC is the Controller of this data, as described by UK GDPR and the Data Protection Act 2018.

WCC collects and holds two categories of information about individuals: membership information, and video recordings from matches.

Membership information

This information is collected when an individual applies to become a member of WCC. It is retained for the duration of their membership plus twelve months. It includes:

1. Full name
2. Date of birth
3. Email address
4. Telephone number
5. Postal address
6. For junior members only, contact details for nominated next of kin
7. For junior members only, relevant medical history and ongoing medication
8. Records of communication and interaction between WCC and the individual

WCC collects this information for the following reasons:

1. Internal use – to inform members of:
   1. Club news and notice of Club meetings, including the AGM
   2. Club fixtures and team selection
   3. News from leagues WCC is entered into
   4. Social events
   5. Membership renewal
   6. Training sessions
2. Inter-club use / league administration: a league database on Play-Cricket records individuals’ names and scores from matches

WCC’s lawful basis for processing this information is legitimate interest. It is in WCC’s legitimate interests to process the information as described above in order to efficiently operate as a club. Medical data is special category data. The Article 9 condition that WCC meets for processing this data is explicit consent.

WCC shares membership information with third parties as follows:

1. League administration: Individual’s names and dates of birth are shared with the league (details TBC)
2. The Play-Cricket platform: Individual’s names are shared with Play-Cricket to facilitate administration and scoring of matches, along with match specific data (player positions, roles, scores etc)

WCC also makes use of WhatsApp and the Spond app, to facilitate co-ordination, communication, and payments. Members (or their legal guardians for junior members) sign up to these platforms and enter personal data of their own free will. Strictly speaking, WCC itself does not share personal data with these platforms, but they are included here in the interests of full transparency.

Privacy policies for these third parties are located here:

1. https://play-cricket.com/privacy
2. https://www.whatsapp.com/legal/privacy-policy-uk
3. https://www.spond.com/privacy/

Video

This information is collected during select matches: some matches are live-streamed and / or recorded. It includes video and audio of the following:

1. WCC members
2. Members of opposing cricket clubs
3. Spectators
4. Other members of the public who happen to appear in the camera field of view / microphone range – note that the field of view is restricted to the playing area as far as is feasible

This information is retained for two years.

WCC collects this information for the following reasons:

1. Live-streaming of matches, for the enjoyment of other WCC members or family members
2. Collecting video highlights of matches 
3. Coaching and performance analysis
4. Sharing on the Club’s website and social media channels

For Club members and opposing club members, WCC’s lawful basis for processing this information is consent. Consent is obtained explicitly from all Club members using appropriate digital platforms, and is stored using those same platforms. Consent is obtained either verbally or using digital communication tools from representative opposing Club officials, in advance of match day where possible, and if consent is not obtained, then no video or audio will be captured or streamed for that match.

For non-member spectators and general public, the lawful basis is legitimate interest. Live streaming and recording matches is important to WCC’s sporting and community activities, and incidental capture of bystanders is minimised by restricting the field of view to the playing area.  A live streaming notice will be displayed prominently at the match ground on the score box to raise awareness.

WCC may share this audio and video information with third parties as follows:

1. YouTube https://policies.google.com/privacy?hl=en-GB
2. Play-Cricket https://play-cricket.com/privacy
3. NV Play https://www.nvplay.com/privacy-policy
4. WhatsApp https://www.whatsapp.com/legal/privacy-policy-uk 
5. Instagram https://help.instagram.com/155833707900388
6. Facebook https://www.facebook.com/privacy/policy?locale=en_GB
7. Tiktok https://www.tiktok.com/legal/page/eea/privacy-policy/en

Your rights

You have the following rights concerning your personal data:

1. Right to be informed
2. Right of access
3. Right to rectification
4. Right to erasure
5. Right to restrict processing
6. Right to data portability
7. Right to object
8. Rights related to automated decision making

You can read more about these rights here: https://ico.org.uk/for-organisations/uk-gdpr-guidance-and-resources/individual-rights/individual-rights/

You may also complain to the Information Commissioner’s Office (the ICO) if you are not happy with WCC’s processing of your data. The ICO explains how to do this here: https://ico.org.uk/make-a-complaint/data-protection-complaints/

Contact information

You may contact WCC by writing to the Club Secretary, at . WCC does not have a postal address; its home ground’s address is

Wolvercote Cricket Club
Cutteslowe Park
Oxford
OX2 8NP